Virtual real estate assistant · Quebec
Your files managed from A to Z. Zero missed deadlines.
I take charge of the admin, the deadlines, and the coordination of your transactions — you keep your tools, your clients, and your evenings. You sell. I handle the structure.
First meeting, no obligation.
Works with your tools — without replacing anything
You keep your tools. I integrate my processes into your reality.
The real cost of disorder
A transaction isn't just a list of boxes to tick.
Emails, platforms, calendars, texts, manual reminders, scattered documents. Every extra tool is one more oversight, one more duplicate, one more delay — and a mental load that ends up weighing on your sales and your nights.
Lost information
A detail noted in an email, found too late. Or never.
Incomplete follow-ups
A condition “lifted”… but is the proof really in the file?
Mental load
Holding everything in your head, for every file, at once. Exhausting. And risky.
Professional instinct™
I don't tick boxes. I understand the file.
True real estate rigor rests on a simple distinction — one most systems ignore.
Task
What needs to be done.
Action
What was actually carried out.
Proof
What officially shows it's done, and done right.
“An action carried out doesn't mean it's proven.”
What I take care of
A layer of coordination and structure, plugged into your tools.
Transaction management
Listing, purchase offer, conditions, deadlines, notary. Every file followed from A to Z.
Document management & compliance
Centralization, required documents, traceability. Your files protect your license.
Deadline management
Deadlines, conditions, expirations, proactive reminders. Nothing falls through the cracks.
Coordinating the parties
Notaries, clients, institutions. Communication that's smooth, centralized, and documented.
Follow-ups & checks
Catching inconsistencies and missing documents before they become a problem.
Real-time visibility
You see where each file stands, at any time. No more keeping it all in your head.
The offer
The equivalent of an experienced assistant — without the hire.
You get:
- Complete transaction management, from opening to the notary signing
- Document management & Law 25 compliance (full traceability)
- Tracking of all your deadlines — zero missed deadlines
- Coordination of all the parties
- Proactive detection of inconsistencies and oversights
- Real-time visibility on every file
- One dedicated point of contact — never a call center
Without: hiring · training · HR management · fixed cost · changing tools.
Zero-missed-deadline guarantee
If a critical deadline I'm managing slips under the radar, I fix it at no charge and the follow-up on that file is credited to you.
Limited spots
I take on a restricted number of brokers at a time. 3 spots this quarter.
How we work together
Simple to start. Solid for the long run.
We meet
We go over your files, your tools, your pain points. No obligation.
We structure
I bring order: schedules, documents, follow-ups. Your way of working, made sturdier.
I coordinate
I take over the admin and keep every file under control.
You breathe
You refocus your energy on your clients and your sales.
Every file followed from start to finish
Critical deadline missed on your watch
Single dedicated point of contact for your files
Full compliance with Quebec's Law 25
Why work with me
The expertise of an experienced assistant, without managing an employee.
- A real understanding of the business. I know the nuances, the implicit risks, and the gray areas of a transaction.
- No administrative downtime. While you're in a meeting, your files keep moving forward.
- Zero HR burden. No hiring, no training, no staff to manage. You pay for the result.
- A structure that reassures your clients. Clean files and reliable follow-ups strengthen your reputation.
The honest comparison
Three ways to handle the admin
| Do it all yourself | Hire an employee | Immo Adjointe | |
|---|---|---|---|
| Entry cost | — | High (salary + charges) | Based on your needs |
| Real estate expertise | Yourself | To be trained | Immediate |
| Volume flexibility | Limited by your time | Fixed cost | Hours bank |
| Available quickly | No | Long hiring process | Yes |
| HR management to do | — | No | Yes |
| Tracking proof & deadlines | At best | Variable | Core of the service |
About
Hi, I'm Guylaine.
Before founding Immo Adjointe, I coordinated up to 12-13 brokers at once — that's where I saw everything that truly gets lost between tools. I founded Immo Adjointe after my first three years in the field, and for the past five years I've been building the right solution: my Professional Instinct™ method.
My role isn't just to execute tasks. It's to give brokers back clarity, structure, and peace of mind.
You take care of the people. I take care of the structure.
Packages & hours banks
A formula that follows your pace.
You pay for what you need — not a fixed cost that doesn't fit you.
An in-house assistant means a salary + charges, all year long. Here, you pay as you go. And a single missed deadline costs far more than a delegated file.
Discovery
To try the formula
- Management of one complete file
- Tracking of key deadlines
- Reply within 24 h
Regular
Most brokers' choice
- Complete transaction (opening → notary)
- Document coordination
- Proactive reminders & checks
- Real-time visibility
Custom
Teams & high volume
- Multi-broker coordination
- Standardized processes
- Usage reports
Frequently asked questions
Everything you're probably wondering.
What is a virtual real estate assistant?
A professional who handles, remotely, all the administrative and transactional management of your files: documents, deadlines, follow-ups, coordination. You keep your tools and your client relationships — I take care of the structure behind it.
Do you replace Authentisign, EZmax, or NexOne?
No. You keep Authentisign, NexOne, Centris, and your other platforms. I add a layer of coordination and follow-up on top — without replacing anything, without making you relearn anything.
How does getting started work?
A no-obligation meeting to go over your files and your pain points. Then I structure your first file — usually, you see the difference within the first week.
Is my data and my clients' data confidential?
Yes. Everything is handled confidentially and in compliance with Law 25. Traceability and document protection are at the heart of my method.
How long before I see a difference?
From the very first file taken on. The mental load drops fast, because you no longer have to keep everything in your head.
Do you work with teams or only individual brokers?
Both. The Custom package is designed for high-volume teams with several brokers to coordinate.
How does billing work?
Based on your reality: an hours bank (from $500) or a per-transaction package (from $325). You pay for what you need, with full visibility on your hours.
What if my transaction volume varies?
That's exactly why the hours bank exists. You scale up or down with your mandates — no fixed cost, no hiring to manage.
Prefer to manage your files yourself? I built a training to set up your own system in the CRM.
Discover the trainingReady to structure your success?
Take back control of your transactions.
Let's talk about your files and how I can lighten your load this week. The first meeting is no-obligation — and spots are limited.
info@immo-adjointe.ca · 514-797-5158